communication department

Volume XIX Number 6

July/August At-a-Glance

Mailings from the STC Office

• In May, STC e-mailed a letter to chapter presidents requesting chapter competition information. Please return the chapter competition response form to the STC office as soon as possible to be included in the list of chapter competitions.
• In July, the Society office will e-mail a letter to chapter presidents and competition managers alerting them of the updated guidelines and entry forms for online communication, technical art, and technical publications competitions.
• Chapter financial report forms will be mailed to chapter presidents and treasurers in mid-July. Completed forms must be returned to the Society office by September 30, 2006.
• In mid-July, the STC office will send information on community funding to chapter presidents and treasurers.
• In August, chapter presidents will receive a letter reminding them about the associate fellow nomination and evaluation procedures, including a list of all eligible candidates in their chapter. Nominations are due by October 21, 2006.

Community Leaders’ Monthly Reminders

• Send your chapter’s end-of-year financial report, bank reconciliation form, and June 30 bank statement to the STC office. Chapters with more than one bank account must submit reconciliation forms and statements for each account. Deadline: September 30. (Student chapter financial reports were due May 31.)
• Make certain the treasurer knows that terms in office last until the chapter financial report is filed. Chapters failing to file a report form before the deadline may forfeit their community funding.
• Transfer the treasurer’s records to the incoming treasurer and change signature cards for the chapter’s bank accounts.
• Review the past chapter officers’ files and request any missing information from the STC office.
• Hold an organizational meeting with the new chapter administrative council.
• Have the chapter financial books informally audited after the financial report has been filed with the STC treasurer.
• Return completed chapter competition response forms to the Society office if your chapter plans to hold one or more competitions.
• If your chapter plans to apply for a loan or grant from STC and wants the application processed at the October meeting of STC’s board of directors, send the application to your director by mid-August.

Membership at a Glance

As of July 6, 2006:

Total members: 14,463
Members residing in the U.S.: 12,285
Members residing in Canada: 1,284
Members residing elsewhere: 894
Total communities*: 158

*Includes 108 professional chapters, 30 student chapters, and 20 SIGs